What Exactly Is a Temporary Meeting Room?

By Law Firm Suites - April 8, 2015
What Exactly Is a Temporary Meeting Room?

Your own office space may be lacking in necessary amenities. A temporary meeting room may be your solution.

What you should know about about temporary meeting room rentals.

Temporary meeting spaces are a concept that has been an intrical part of the executive suite industry.  Companies that specialize in shared office spaces, like Law Firm Suites, typically rent out rooms on a short-term basis. These short-term rentals are sought out by other companies, firms, or even individuals.

Short-term rentals are indicative of singular events like seminars or a training. Law firms use temporary rentals for a variety of purposes:

  • Depositions;
  • Real estate and corporate transactional closings;
  • Mediations;
  • Litigation preparation;
  • War room use in close proximity to a particular court; and
  • Hosting a networking event.

Why would a firm or individual NEED a temporary meeting room?

Temporary Meeting RoomThe need for space is a primary factor for pursuing a temporary conference room. Often at times, a company or firm may not have adequate space to to host a particular, thus the need for a temporary space arises.

Sometimes the use of a temporary meeting space is the most cost-effective route for the firm or company of interest because it is cheaper than maintaining a similar sized space under a commercial lease.

Convenience is also a prime factor in choosing a temporary meeting room. Think about the attorney who has to be in court in downtown Manhattan and has an office in uptown. Getting to the courts is fine, but it’s the inbetween time that is really crucial to get things done.
It would be highly impractical to travel back and forth on the train to meet with clients and a temporary meeting room saves time and effort.

Temporary meeting spaces. Where are they?

Temporary meeting room spaces are a commodity that can be found almost anywhere. The bigger the metropolitan area, the higher chance there is in finding one.

Attorneys, in particular, most commonly rent temporary meeting room space in:

  • Executive office centers;
  • Bar associations with non-dedicated conference facilities for client meetings; and
  • Temporary Meeting RoomCourt reporting agencies.

Some events may be better suited for certain types of locations. For example, if you’re hosting a training or seminar, a hotel, restaurant, or even the bar association might be the best route to go. These types of spaces often have adequate sized rooms that can accommodate a large number of attendees.

If attorneys and law firms need a space where intimacy is key in getting things done such as a real estate closing, new client sales pitch, and so forth, an executive office center that promotes temporary meeting space may be the best fit.

Executive Suites like Law Firm Suites often offer more adequate services such as reception, internet, and access to equipment that is invaluable to any law firm. Spaces such as a restaurant or hotel meeting rooms do not have the working law office feel and sometimes may not promote an air of professionalism that is needed for success.

How can one benefit from using a temporary meeting room?

Low cost is the primary benefit of renting a temporary conference room. It may not be a cost effective option to have an in-office meeting space because maintenance costs add up over time. Temporary meeting rooms are typically a one-time occurrence that you only pay for the time being used. This can help construct a road map for success in coordinating a meeting because a good impression is what temporary spaces help to promote.

It’s not about the conference room you rent. It’s about how good you feel working in it.

Learn more from our eBook “The Indispensable Checklist For A Successful Conference Room Rental.”

About Law Firm Suites

Law Firm Suites is the leading NYC shared office space for solo attorneys and small law firms. At Law Firm Suites, attorneys get headache free sublet office space, virtual office rentals and litigation hotel services. Law Firm Suites has two locations in Manhattan, one in White Plains NY, and one in Annapolis MD. Law Firm Suites' community of self-employed lawyers are eager to help colleagues succeed, and routinely exchange over $2.5 million in legal business every year in each LFS business center. Connect with Law Firm Suites on Twitter and .

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