Why Rent a Temporary Meeting Room?

By Stephen Perih - February 10, 2014
Why Rent a Temporary Meeting Room?

Temporary meeting rooms and conference room rentals provide law firms an economical solution to use professional grade space with law firm grade amenities on a short term basis.

What is a temporary meeting room rental?

A temporary meeting room is a room rented on a temporary basis by a group, association or law firm for singular events such as conferences, meetings, employee training, and seminars. Law firms both large and small often choose a temporary meeting room rental for the following purposes:

  • Depositions;
  • Real estate and corporate transactional closings;
  • Mediations;
  • Litigation preparation;
  • War room use in close proximity to a particular court; and
  • Hosting a networking event.

Why do companies and law firms choose temporary meeting room rentals?

why rent a temporary meeting room rentalOften, companies and law firms choose temporary meeting room rentals because they do not have access to adequate sized space in their own corporate office or law firm to suit the needs of their intended purpose.

Many times, it is more cost-effective for a company or law firm to rent temporary space on a one-time or monthly basis than to maintain a similar sized space under their own commercial lease.

Finally, it may be more convenient to rent a temporary meeting room based on its location. For example, a law firm with offices in Midtown Manhattan may rent a temporary meeting room to house their litigation team when their firm is on trial (New York County courts being located in Downtown Manhattan). The rental saves valuable time commuting back and forth between court and the firm’s main office, and gives the firm a convenient place to stage and prep witnesses and evidence.

Where can companies and law firms rent temporary meeting room space?

Temporary meeting room rentals can be found just about anywhere, the the largest supply in urban centers, such as New York City, Boston and Washington D.C. The most common locations for temporary meeting room space are hotels, restaurants, convention centers, libraries and executive office centers.

Attorneys, in particular, most commonly rent temporary meeting room space in:

  • Executive office centers;
  • Bar associations with non-dedicated conference facilities for client meetings; and
  • Court reporting agencies.

If your firm is hosting a seminar or training session, renting at a hotel, restaurant or bar association may be the best fit, as these locations often have large spaces available to accommodate the needs of a sizeable gathering.

However, attorneys and law firms that need to host a more intimate gathering, such as a new client pitch meeting, deposition or closing typically choose temporary meeting room space in an executive suite as opposed to a hotel or restaurant.

An executive suite (Law Firm Suites is considered an executive suite) will provide professional reception services and access to office equipment such as high-speed copiers, scanners and law-firm grade telecommunications and Internet that are essential to the practice of law. Unlike a restaurant or hotel meeting room space, professional executive suites have the feel of a working law office even though it is a temporary space, affording the attorneys a more professional and ultimately successful meeting.

What are the benefits of temporary meeting room rentals?

Temporary meeting room rentals offer large and small law firms alike a low cost alternative to maintaining a similar sized space in their own office. A temporary meeting room in an executive office suites provide all the coordination necessary for a successful meeting, such as catering options and professional reception services. This allows the law firm to make the best impression with the lowest financial outlay.

About Stephen Perih

Stephen Perih graduated Vassar College (no, it is not an all girl’s school) in 2005 before earning his JD from New York Law School. Stephen joined Law Firm Suites in 2012 as the Sales & Operations Manager. Since then, he has organized and emboldened Law Firm Suites’ community and accelerated the unique referral exchange among a rapidly growing roster of attorneys.

8 thoughts on “Why Rent a Temporary Meeting Room?

  1. I didn’t realize that hotel conference rooms, and other temporary meeting rooms, can provide catering options and reception services that make your business look good. My sister is currently writing a paper for school on the ways businesses interact with their clients. This info could help her show how they can use different venues to provide a professional look.

  2. I have been looking for a conference center rental for a corporate retreat. I think that having it outside the office will increase professionalism. Also, space constraints would force us into a larger office if we want to fit the conference in our building.

  3. I like that you mention conference room rentals are more cost-effective for a company to rent because they usually use it temporarily. I think that it’s a good idea for a company to rent a conference room so that they can have more privacy during their meetings. Thank you for the information. I would recommend contacting a conference room rental.

  4. It helped when you mentioned that it is important to consider how often you will use the room. My uncle mentioned to me last night that he and his friend are hoping to find a conference room for their business planning and asked if I have any idea what is the best option to do. Thanks to this informative article and I’ll be sure to tell him that it will be much better if they consult a trusted conference rooms company as they can answer all their inquiries.

  5. It makes sense that it is more cost-effective for a company to rent a conference room since usually it is only needed one-time. I have a friend who’s planning to put up a business, and this post can help her in deciding on their commercial lease. I think it’s best to just look for a fully-furnished executive suite that offers conference room rentals.

  6. Since companies generally use conference rooms temporarily, it makes sense that conference room rentals are more cost-efficient for them. To have more privacy during their meetings, renting a conference room seems like a good idea. Thanks for sharing this.

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