Law firms sometimes need an economically sound solution to their conference room solutions. Temporary meeting areas with professional grade services may be a viable short term option.
Temporary meeting room rentals and what you should know.
Temporary meeting areas are rooms that can be rented out on a temporary basis by an individual or group such as a law firm. Singular events such as a seminar, training, conference, or meeting may be the reasoning behind such usage. Law firms of all shapes and sizes use temporary meeting room rentals for a variety of reasons:
– Real estate and corporate transactional closings;
– Litigation preparation;
– War room use in close proximity to a particular court; and
– Hosting a networking event.
The main reasons for using temporary meeting room rentals.
The reasoning for renting a temporary meeting room can be plain and simple. The firm or company just does not have access to the necessary space needed to host the particular event. They may not have the space at all or not enough.
Many times, it is more cost-effective for a company or law firm to rent temporary space on a one-time or monthly basis than to maintain a similar sized space under their own commercial lease.
Lastly, convenience in location may be a reason for renting a temporary meeting room. If one thinks about it, it takes a lot of time traveling to and from court. Especially when one is going into litigation, convenience of time is essential. Such a rental save time and can potentially allow things to be done faster and in a more convenient time frame as opposed to traveling back and forth to the office.
Where are these temporary meeting room spaces?
The great thing about a temporary meeting room rental is it can be found virtually anywhere. Urban centers duch as San Francisco, New York, Chicago, and Dallas obviously have the most inventory because of the higher volume of people and these temporary spaces are commonly found in executive office centers, community centers, hotels, and so forth.
Attorneys, in particular, most commonly rent temporary meeting room space in:
– Bar associations with non-dedicated conference facilities for client meetings; and
– Court reporting agencies.
If your firm is hosting a seminar or training session, renting at a hotel, restaurant or bar association may be the best fit, as these locations often have large spaces available to accommodate the needs of a sizeable gathering.
However, attorneys and law firms that need to host a more intimate gathering, such as a new client pitch meeting, deposition or closing typically choose temporary meeting room space in an executive suite as opposed to a hotel or restaurant.
Executive Suites like Law Firm Suites often offer more adequate services such as reception, internet, and access to equipment that is invaluable to any law firm. Spaces such as a restaurant or hotel meeting rooms do not have the working law office feel and sometimes may not promote an air of professionalism that is needed for success.
What are the benefits of temporary meeting room rentals?
Low cost is the primary benefit of renting a temporary conference room. It may not be a cost effective option to have an in-office meeting space because maintenance costs add up over time. Temporary meeting rooms are typically a one-time occurrence that you only pay for the time being used. This can help construct a roadmap for success in coordinating a meeting because a good impression is what temporary spaces help to promote.